PoSH Compliance Checklist

About This Checklist

The Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013 mandates every organization with 10 or more employees to implement comprehensive measures to prevent and address sexual harassment at the workplace.

This checklist covers all essential compliance requirements to ensure your organization meets statutory obligations and creates a safe, respectful work environment.

⚠️ Compliance Deadline: Annual reports must be filed with the District Officer by December 31st of every year. Non-compliance can result in penalties up to ₹50,000 and cancellation of business licenses.

PoSH Policy FOUNDATIONAL

Establish and implement your organization's anti-sexual harassment policy

Comprehensive PoSH Policy
Obtain Board/Management Approval
Display Policy at Conspicuous Places
Digital Distribution to All Employees
Annual Policy Review and Updates

💡 Best Practice:

Provide the policy in multiple languages to ensure comprehension across diverse workforce. Consider creating simplified versions for different employee categories while maintaining legal accuracy.

ICC Constitution & Notices MANDATORY

Internal Complaints Committee formation and notification requirements

Constitute ICC with Proper Composition
Issue Formal Appointment Orders
Display ICC Notice at Workplace
Organization-wide Communication
Document Changes in ICC Composition
Notify District Officer

💡 Best Practice:

Create a dedicated ICC email address (e.g., icc@companyname.com) accessible to all members. This provides a centralized, confidential channel for complaints and ensures continuity despite member changes.

Training & Awareness Programs ANNUAL

Mandatory training and awareness initiatives for all stakeholders

Annual Employee Training Programs
Specialized ICC Member Training
New Hire Onboarding Training
Maintain Comprehensive Training Logs
Training Feedback and Certification
Leadership and Management Training

💡 Best Practice:

Utilize diverse training methods including workshops, e-learning modules, videos, role-plays, and scenario-based discussions. Record online sessions for employees on leave or joining mid-year to ensure 100% training coverage.

Annual Report Preparation Filed Annually

Comprehensive documentation of annual PoSH compliance activities

Compile Complete Complaints Data
Document Inquiry Outcomes
Summarize Training Initiatives
Report ICC Activities
Ensure Format Compliance
Obtain Required Signatures

💡 Best Practice:

Maintain quarterly data compilation rather than year-end consolidation. This approach reduces last-minute pressure, helps identify trends throughout the year, and ensures accuracy of information in the annual report.

Filing Requirements Filed Annually

Statutory submission of annual reports to authorities

Submit to District Officer
Include Mandatory Information
Obtain Filing Acknowledgment
Annual Company Returns Inclusion
Maintain Filing Records

💡 Best Practice:

Begin filing process one month in advance to accommodate potential queries, document corrections, or technical issues. Avoid last moment rush when District Offices may be experiencing high submission volumes.

Documentation & Audits CONTINUOUS

Comprehensive record-keeping and internal compliance audits

Document ICC Meetings
Maintain Complaint Case Files
Conduct Internal Compliance Audits
Prepare Audit Reports
Track Recommendation Implementation
Secure Document Storage
Master Compliance Register

💡 Best Practice:

Implement digital document management system with version control, audit trails, and automated reminders for compliance deadlines. This ensures organized record-keeping and facilitates quick retrieval during inspections.